Scheduling a meeting on Mac differs from Windows in the following areas:
- Invitations will not be sent using Outlook by default. Instead, the program that is set to handle .ics files will be used to send the invitation.
- The language of the email template cannot be changed from the invitation itself as in Windows. When you first sign in using the Mac desktop client, a template is downloaded in the language used by the client.
- Quick Invite for MAC does not have IM integration.
- Mac users cannot schedule meetings for multiple accounts using the delegate feature.
When sending an invitation, the invitation opens in the default program set to handle .ics files, such as Outlook or iCal. The meeting start time defaults to the nearest top or bottom of the hour and can be changed as required. A standard email template is included as the body of the email, and invitees can be added or removed as necessary.
On enabled accounts, meetings can be scheduled with the option to create a unique conference code. Using a unique conference code when scheduling helps to ensure that only the users invited to that meeting will have the correct credentials, and that users from other meetings you have scheduled cannot join the unique conference code meeting by mistake. Unique conference codes can only be used if the meeting is scheduled to start at least 15 minutes in the future, and they expire after 180 days.
To schedule a meeting from the Mac desktop launcher
Click the Unified Meeting icon in your menu bar and select Create Meeting Invitation
On enabled accounts, select either Use standard conference code or Use unique conference code
In the email client, set the subject and start time
Add required invitees
Review the email template that appears in the body of the email and make any necessary additions or modifications
Send the email